Fund Administration Solutions
Built to Flex: Waystone offers tailored Fund Administration structured around your business.
Our institutional-grade administration control frameworks, combined with the flexibility of a tailored solution mean we align to clients needs, not the other way around.
With more than 25 years’ experience, our unmatched deep asset-class expertise, advanced technology, integrated governance, compliance capabilities and exceptional service, allow clients to focus on core
objectives of growing their fund and business, while we handle the complexities of administration.
Why Outsource Your Fund Administration to Waystone
Waystone delivers:
- Designed around your business: Flexible model without operational compromise. Built to accommodate complex multi-vehicle, cross-border structures, while maintaining control and consistency.
- Expertise across complex strategies: We provide deep asset class tailored solutions with white glove service, detailed reporting, controls and workflows reflecting your strategy mechanics.
- A consistently superior service: 25+ years of experience delivering high client satisfaction and long-term retention.
- AI, Data and Technology: Technology designed to integrate with your existing ecosystem. Strengthening visibility, transparency and control, while core AI capabilities and team knowledge provide automation, assisted tools and expert support.
- Distribution and Capital Introduction: Choosing Waystone for Administration solutions gives unique access to a widely recognised distribution and capital access capability that can help our clients grow their business.
- Scalable Infrastructure for growth: Flexible outsourcing and cosourcing models that reduce costs and support sustainable expansion.
Why Switch Your Fund Administrator to Waystone
Waystone delivers:
- Smooth and secure transition: Migration managed through defined control environment, checkpoints, structured validation and parallel oversight, protecting integrity and stakeholder confidence throughout.
- Controlled transition: Our signature five-step transition framework with dedicated leads and project governance, supports transition with minimal disruption.
- Mission-critical continuity: Parallel NAV, structured data validation, reporting and reconciliation prior to go-live ensure reliable service throughout transition and ongoing operations.
- Improved Service: Greater transparency, independent oversight, white-glove service and technology-enabled investor reporting strengthens confidence and satisfaction.
- Designed around your business: Flexible model without operational compromise. Tailored operation model that adapts to your needs and growth.
- Built for Global Expansion: Accommodate complex multi-vehicle, cross-border structures, while maintaining control and consistency as managers scale.
We speak to managers daily and we hear the same frustrations about Fund Administration repeatedly. From concerns around quality of service and declining communication, through to lack of governance understanding and old, slow technology platforms not delivering accurate information.
At Waystone we understand what clients need and provide both the flexibility for complex and cross border solutions, as well as much-needed robust governance, legislation and excellent client service to give peace of mind.
Why having one central client contact helps the transition process
We spoke to Mase Kazemi (Country Head, North America) from our Fund Administration team, about why having one central administration partner, expert teams and clear communication is key to any successful Fund Administration service.
Administration Solutions Built for Your Asset Class
Full lifecycle hedge fund administration, including:
- Daily/weekly NAV calculation
- Trade capture and reconciliation
- Investor onboarding, subscriptions/redemptions
- Regulatory and compliance reporting
- Real-time transparency and performance dashboards
Bespoke solutions for closed-ended structures:
- Capital call and distribution management
- Carried interest and waterfall calculations
- ILPA aligned reporting
- Fund accounting and financial statement preparation
- Investor communications and onboarding
European regulated fund administration including:
- Daily NAV production
- AIFMD/UCITS regulatory reporting, Annex IV, EMT/EPT
- AML/KYC and transfer agency services
- Cross-border distribution support
Administration for direct lending and credit strategies:
- Loan servicing and cash flow modelling
- Interest accruals and payment schedules
- Capital call and investor reporting
- Regulatory oversight and compliance monitoring
Tailored solutions for physical assets and long-term structures:
- SPV accounting and corporate services
- EPRA/INREV reporting
- Property-level accounting and consolidation
- Complex ownership structure management
Specialist administration for listed investment companies:
- Daily/periodic NAVs
- Corporate actions and share class management
- ESEF/iXBRL reporting
- Listing compliance and disclosure accuracy
The Waystone Advantage
~60%+ of our funds have transitioned
650 employees
Proven Capabilities
Global Coverage
Service Excellence
Seamless transitions
Award-Winning Services
Technology-Enabled Administration
Administration Solutions
Waystone have a comprehensive portfolio of services that support client growth and future needs.
Accounting Services
We maintain fund accounting records, calculate NAVs, reconcile cash and positions and manage performance fees. Our services include expense payments, financial statement preparation, ILPA reporting and management.
Investor Services
Waystone manages LP registers, processes capital calls and distributions and handles AML / KYC checks. Our investor services ensure smooth transaction processing, publication of statements and compliance with UBO requirements.
Discover more +
Regulatory and Compliance Services
We provide FATCA/CRS reporting, Annex IV, Form PF and other regulatory filings, along with MLRO support to meet global compliance standards.
Discover more +
Corporate Administration and Secretarial Services
Our corporate administration services include full administration to SPVs, AIVs, HoldCos, etc., as well as company secretarial support, registered office.
Discover more +
Technology
We leverage platforms like FIS Investran, eFront and DeepPool for fund accounting, AML/KYC services and financial reporting.
Discover more +
Depository Lite Services
Waystone offers cash monitoring, oversight and safekeeping of non-custodied assets, ensuring compliance with regulatory requirements.
Discover more +
Middle Office & Loan Administration
Enables you to reduce processing costs of by utilising orderly and timely confirmation, settlement, and reconciliation of portfolio trades. While WSO handles loan administration tasks, including security setup and credit lifecycle events, it also enables production of notices and asset-level performance reports for record-keeping.
Discover more +
The Results Our Clients Achieve
Partnering with Waystone for fund administration delivers more than operational support. Our clients gain stronger investor confidence, greater operational resilience and the infrastructure required to grow globally while maintaining rigorous control and transparency.
Stronger Investor Trust and Transparency
Lower Operational Risk and Greater Efficiency
Confidence in Regulatory Compliance
Better Decision-Making Through Data
Infrastructure Built for Scalable Growth
Waystone’s Fund Administration
Technology Platform
Waystone’s integrated, data-driven fund administration technology platform delivers scalability, efficiency and compliance across all asset classes and jurisdictions. It centralises data, automates key processes and workflows, and delivers real-time insights across all fund types.
Key Features
Related News & Insights
Generating Operational Alpha
In this on-demand webinar, Waystone and Arootah explore how alternative investment firms can leverage strategic outsourcing to scale operations, enhance performance, and meet evolving compliance demands.
Valuation Pressures in Luxembourg’s Private Markets
As USD interest rates remain elevated and liquidity conditions tighten, valuation practices across private markets in Luxembourg are under scrutiny.
Scaling with Confidence: Private Equity Administration Roadmap
As a private equity firm evolves, the operational demands multiply. A fund administration partner plays a pivotal role, not just in execution, but in enabling the firm to scale with structure.
Waystone Strengthens Fund Administration Solutions
Waystone, a leading fund administrator, announces the appointment of Diarmuid Ryan to the role of Global Head of Administration Solutions.
Solutions Built Around Your Needs
Management Company Solutions
UCITS and AIFM ManCo and ACD services across Ireland, Luxembourg, UAE and the UK.
Distribution Solutions
Global registration, marketing compliance and investor outreach support.
Contact Us
Get in touch with our team to learn more about our Fund Administration Solutions.